# Match receipts to expenses and prepare the monthly report

> Collect receipts, match them to charges, flag missing evidence, and prepare an expense report without guessing.

- Companion: Expense Manager
- Category: Finance & admin
- Expected outcome: A reconciled expense packet with unmatched charges and policy exceptions clearly flagged.
- Setup time: 20–30 minutes
- Cadence: Weekly or month end
- Execution modes: Taskilo Cloud, Self-hosted — coming soon
- Last reviewed: 2026-10-20
- Canonical: https://taskilo.ai/use-cases/ai-expense-reconciliation/

## What you need

- Gmail
- Google Drive
- QuickBooks
- Expensify

## Permissions

- Read receipt folders and email
- Read selected transactions
- Draft an expense report

## Safety boundary

Taskilo never fabricates a receipt, category, tax treatment, or business purpose.

## Setup

1. **Connect evidence.** Select the receipt mailbox, drive folder, and expense system.
2. **Load the policy.** Add allowed categories, thresholds, currencies, and required fields.
3. **Review exceptions.** Resolve unmatched charges and uncertain tax or business-purpose fields.
4. **Export the packet.** Generate a report only after the exception list is cleared or acknowledged.

## Starter instruction

Match receipts in the approved mailbox and drive folder to the selected transactions. Use amount, merchant, currency, and date as evidence. Prepare the expense report, and place unmatched charges, duplicate receipts, policy exceptions, and uncertain categories in a review list. Never guess missing details.

## Start with Taskilo

[Download Taskilo](https://taskilo.ai/download/?source=use-case&playbook=ai-expense-reconciliation) and configure this playbook with the permissions and approval boundary above.