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Work & operations · Ready to configure

Clear an overloaded inbox without losing important messages

Sort incoming mail, archive routine noise, prepare replies in your voice, and hold uncertain or sensitive messages for review.

Companion
Inbox Manager
Setup time
15–25 minutes
Cadence
Hourly or every weekday morning
Last reviewed

Setup

How to configure this playbook

  1. 01

    Connect mail

    Choose the mailbox Taskilo may read and the folders it may change.

  2. 02

    Teach the boundary

    List messages that may be archived, drafted, escalated, or never touched.

  3. 03

    Review the first sweep

    Inspect the proposed actions and correct the companion before enabling a routine.

  4. 04

    Schedule safely

    Run the sweep on a schedule while sensitive actions continue to require approval.

Starter instruction

Give Inbox Manager a clear first brief.

Review unread email since the previous run. Archive newsletters and automated receipts, draft routine scheduling and acknowledgement replies in my voice, and place anything involving money, contracts, complaints, or uncertainty in a review list. Do not send unless the rule has already been approved.

Adjust names, sources, and approval limits before the first run.

Keep exploring

See all playbooks
Work & operationsExecutive briefing

One source-linked briefing with priorities, blockers, owners, and decisions needed.

Work & operationsMeeting follow-up

A decision log and follow-up draft with explicit owners, dates, and unresolved items.

Finance & adminExpense reconciliation

A reconciled expense packet with unmatched charges and policy exceptions clearly flagged.

Make it yours

Start with this plan, then teach Taskilo your way of working.

Download Taskilo